Terms of Service

What we do:

• Scan and analyze uploaded financial documents
• Extract transaction data using AI technology
• Provide structured data exports (Excel/CSV)
• Maintain per-client workspaces for organization

What we don't do:

• We are not accountants, CPAs, or financial advisors
• We don't provide tax, legal, or financial advice
• We don't file taxes or prepare financial statements
• We don't guarantee compliance with accounting standards

Eligibility:

You must be at least 18 years old and authorized to enter into binding contracts.

Account Security:

You're responsible for:

• •Keeping your login credentials secure
• •All activity that occurs under your account
• •Notifying us immediately of unauthorized access

Accurate Information:

You agree to provide accurate account and billing information.

Credits System:

• •Credits are our universal currency for all processing
• •Scanning costs are based on page count (1-5 pages = 1 credit, etc.)
• •Transaction commits cost 0.1 credits per transaction
• •Credits never expire and roll over month to month

Subscriptions:

• •Monthly plans renew automatically until canceled
• •You can upgrade, downgrade, or cancel anytime
• •Cancellations take effect at the end of the current billing period
• •No refunds for partial months

Credit Packs:

• •One-time credit purchases for subscribers needing extra capacity
• •Credits are added immediately to your account
• •Non-refundable once purchased

Payment:

We use Stripe for secure payment processing. You authorize us to charge your payment method for subscription fees and credit pack purchases.

Your Data Ownership:

You retain all rights to the documents and data you upload. We don't claim ownership of your content.

How We Use Your Data:

• •Process documents to extract transaction data
• •Store your uploads and extracted data in secure cloud storage
• •Use AI services (Claude and Gemini) to analyze documents
• •We DO NOT train AI models on your data
• •We DO NOT sell or share your data with third parties

Data Security:

• •We use industry-standard encryption and security practices
• •Your data is stored securely with access controls
• •Client workspaces keep data separated and organized

Data Retention:

• •Uploaded documents and extracted data remain in your account until you delete them
• •Upon account deletion, your data is permanently removed within 30 days

Your Responsibilities:

• •You own the rights to upload and process all documents
• •Don't upload documents containing malware or illegal content
• •Don't violate anyone else's privacy or intellectual property rights

AI-Powered Processing:

• •We use dual AI verification targeting 99% accuracy
• •We provide confidence scores to flag uncertain extractions
• •However, AI is not perfect—always review extracted data

No Guarantees:

• •We don't guarantee 100% accuracy
• •We're not liable for errors in extracted data
• •You're responsible for verifying all transactions before use
• •We don't guarantee the service will be error-free or uninterrupted

Your Responsibility:

• •Review all extracted transactions before committing to your books
• •Verify data accuracy before using it for accounting or tax purposes
• •Don't rely solely on our extractions for critical financial decisions

You agree NOT to:

• Upload documents you don't have rights to process
• Use the service for illegal purposes
• Attempt to reverse-engineer or hack our systems
• Share your account with unauthorized users
• Abuse our support team or services
• Upload excessive files to overwhelm our systems
• Use the service to process documents for third parties without a paid account

Uptime:

We strive for 99.9% uptime but don't guarantee uninterrupted service.

Maintenance:

We may perform scheduled maintenance with advance notice when possible.

Changes:

We may modify, suspend, or discontinue features with reasonable notice.

To the maximum extent permitted by law:

• •Equabooks is provided "AS IS" without warranties of any kind
• •We're not liable for lost profits, data loss, or indirect damages
• •Our total liability is limited to the amount you paid us in the past 12 months
• •We're not responsible for errors in your accounting records resulting from data extraction issues

You understand that:

• •Our service assists with data entry, not accounting decisions
• •You're solely responsible for your bookkeeping accuracy and compliance
• •We don't guarantee tax compliance or accounting standards adherence

You can terminate:

• •Cancel your subscription anytime from your account settings
• •Request account deletion by contacting support

We can terminate:

• •We may suspend or terminate accounts that violate these Terms
• •We'll provide notice when possible, except for serious violations
• •Upon termination, you have 30 days to export your data